One of the first items procured by a newly incorporated company is the letterhead on which its business letters will be issued. This is in compliance with Section 548 (1)(c) of the Companies and Allied Matters Act (“CAMA”), which provides that after incorporation, every company shall have its name and registration number mentioned in legible characters in all business letters, notices and advertisements of the company purporting to be signed by or on behalf of the company. CAMA further imposes a fine of N500 on the company and on any officer of a company or any person who fails to comply with this requirement.
It is important for business owners to note other details that are statutorily required to be included on letterheads/in business letters which are enumerated below:
1. For each director of a company, the following details should be stated:
a. His/her present forename, or the initials thereof, and present surname;
b. any former forenames and surnames(in this case of a married woman, this does not include the name by which she was known previous to the marriage);
c. his/her nationality, if not a Nigerian.
If a company defaults in complying with this provision, every officer of the defaulting company will be liable to a fine of N50 on conviction. Section 278 includes a proviso which states that, in special circumstances, the CAC may, subject to such conditions as it may prescribe by notice published in the Gazette, exempt a company from the obligation to the disclose its directors’ details.
CAMA further provides that where a company is being wound up, any business letter or other document issued by or on behalf of the company or a liquidator of the company, or in which the name of the company appears, shall contain a statement that the company is being wound up. If default is made in complying with this provision, the company and any of its officers, the liquidator, receiver or manager who knowingly and wilfully authorises or permits the default, shall be guilty of an offence and liable to a fine of N100.
Cap C20 Laws of the Federation of Nigeria 2004
 Section 548 (3)
 Section 548 (4)
 Section 278 (1)companies and not business names.
 Section 278 (3)
 Section 512 (1)
 Section 512 (2)
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